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Film Facilities Code of Conduct

Lighting setup

You must read and agree to the Film Facilities Code of Conduct before proceeding to reserve time in the Recording studio or Soundstage.  These policies have been put in place not only for your information on common practices but also for your safety when operating equipment and using these specialized spaces.  Failure to follow these policies will result in the revocation of privileges.  Read the policy and complete the form below.


Computer Lab & Editing Room

  • Be mindful of other students and use headphones. Headphones and splitters can be checked out 8am-5pm from the equipment room.
  • Use an external hard drive to store all personal data.
  • Computers are subject to erasure at any time.

Animation Studio

  • Return materials to storage areas and return space to a classroom configuration.
  • Any mishandled or damaged equipment is subject to replacement at the student’s expense.
  • Computers are subject to erasure at any time.

Production Classroom

  • Equipment must be returned to storage areas and desks returned to their proper configuration when done filming.

Recording Studio

  • The control room may only be used when a trained engineer is present.
  • Equipment must be properly handled and returned to storage areas when done recording.  Any equipment brought in must be removed at the end of a recording session.  Personal items including instruments and bags must also be removed when leaving the studio.
  • Console equipment including speakers, computers, monitors and any support cabling must not be reconfigured.
  • Students wanting to use the recording studio for ADR or foley can do so if they bring their equipment in.  Field recorders, USB audio interfaces, and microphones are available for check-out from the equipment room
  • Any conduct that is dangerous or disruptive may result in immediate expulsion from the stage and suspension of stage and studio privileges.


  • If the cyc floor is marred or soiled beyond normal usage by the scheduled group, the surface must be repainted by the responsible parties.
  • Equipment including lights, cables, and gels must be returned to storage areas and soundstage reset to default condition when done filming including sweeping up any dirt, taking care of spills, removing trash and managing any food items brought into the green room.
  • Productions must be under the supervision of a staff or faculty member.
  • Booties must be worn if operating on green or white cyc.
  • Soundstage equipment is not to leave the stage without permission from the Technical Director
  • Animal policy:  with the exception of service animals, animals will not be allowed in the building.  To use an animal on set, students will need written approval from the Technical Director.
  • Only trained personnel are qualified to operate the lift.
  • Any conduct that is dangerous or disruptive may result in immediate expulsion from the stage and suspension of stage and studio privileges.
  • In order to bring an automobile into one of the stages you must first have the permission of the Technical Director who will review all necessary safety precautions.
  • Damage to the stage includes broken light fixtures, holes in the walls, painted walls etc.  Any damage to the stage will be charged to the Director of the project.  The fee will be commensurate to the cost of repairs.

Lighting Instruments

  • Do not plug lighting instruments into an outlet unless the switch for that instrument is OFF.
  • Do not pull on cable to unplug a light.
  • When lights are plugged in keep track of all loads so as not to overload any given circuit.
  • Operation of either 200 amp company switch requires assistance from a qualified technician.
  • Use gloves and a wrench to adjust, focus or move hot instruments.
  • Dress all lighting cables NEATLY.
  • Mats must be used when cable crosses trafficked areas.
  • Mats should be marked with caution tape or white tape if in high traffic areas.
  • A sand bag should be placed on each stand shortly after it is set up.
  • Lighting instruments are not to be left on the floor. 
  • If an instrument needs to be re-lamped notify the staff.
  • When possible close legs and barn doors on lights when moving them about the stage.
  • Call out when moving jutting objects around stage (“Watch your back,” etc)
  • When lights are used overhead on truss or on catwalk make sure each barn door is securely chained to yoke and each head has a safety chain attaching it to an appropriate pipe.

Equipment Requests – Faculty and Staff

  • Equipment requests for faculty or classroom usage must be made via email to the Assistant Technical Director John McCluskey at jmccluskey@ku.edu two days in advance.
  • Any requests made last-minute will be accommodated depending on availability and at staff


  • Prop weapons including but not limited to replica/toy guns, knives and swords will not be allowed in the film facilities.
  • Any props or set pieces brought in for production must be removed after scheduled room use.

Food and Drink

  • Food and drinks are prohibited except in designated areas which include both the green room and production classroom.  Tobacco and alcohol are restricted in film areas.


  • Doors must not be propped open for security reasons.
  • For assistance with doors while moving equipment in and out a sand bag may be temporarily used.
  • Door wedges are not allowed due to the use of delicate gasketing along the foot of sound proofed doors.
  • Close and lock all doors when leaving work spaces even if only temporarily.


  • When working on the soundstage or during a production in the production classroom closed toed shoes are required due to the handling of heavy grip and lighting equipment.
  • Actors may wear high heels or slippers, or be barefoot, only when it is required for a scene. 
  • Gloves are also required when handling hot lighting instruments.
  • Booties must be worn if operating on green or white cyc.

Room Scheduling

  • The soundstage and production classroom must be booked a week in advance with the Technical Director Che Butterfield at cbutterfield@ku.edu.
  • The recording studio must be booked a week in advance with the Assistant Technical Director John McCluskey at jmccluskey@ku.edu.
  • Conference rooms must be booked a week in advance with Karla Conrad.  Conference room 226 cannot be booked after regular building hours unless a faculty member is available to supervise.
  • Last minute reservations and requests will be accommodated depending upon availability and at staff discretion.
  • A professor or GTA must be notified for building access if production is scheduled after building hours.

The University of Kansas Department of Film and Media Studies bears no responsibility for lost, broken or stolen personal items or equipment.

I have read and understand the policies contained herein and agree to abide by this code of conduct while utilizing the film equipment and facilities.

List production classes enrolled in for the current semester.


Code of Conduct Test Section

Did you read the Code of Conduct?  This is your chance to shine.  You must pass to be qualified to schedule the Recording Studio or Soundstage and will be notified to retake the quiz if your score is below 8. 

________________ footwear is to be worn by film crew on the Soundstage.
When are lab and edit computers erased?
How must rooms be left?
In order to use the Recording Studio for ADR or foley students must:
When handling console equipment in the control room:
When the cyc floor is marred or damaged beyond normal usage:
When operating and adjusting Soundstage lighting instruments:
When requesting Recording Studio and Soundstage time:
These items are not allowed in the Film Facilities:
When using doors:
Food and drink are allowed in:
For after-hours room access:

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